Inviting your team: adding instructors and students
Flight Lyceum uses a role-based system. Each person in your organisation has a role that controls their access level. Here's how to get your team set up.
Understanding roles
There are three roles in Flight Lyceum:
- Admin: full access to settings, manuals, training programmes, users, and billing. Typically your head of training or compliance officer.
- Instructor: can manage training programmes, assign reading to lessons, review compliance items, and view student progress. Cannot change billing or organisation settings.
- Student: can read assigned material, mark acknowledgements, and view their training plan. Cannot access compliance monitoring or settings.
Sending invitations
Invitations are sent by email. The recipient receives a link that creates their account and ties it to your organisation automatically.
- 1Go to Settings → Users.
- 2Click Invite user.
- 3Enter the person's email address.
- 4Select their role from the dropdown.
- 5Click Send invitation.
Tip: You can invite multiple people at once by entering each email address on a new line.
Managing pending invitations
Invitations appear in a Pending section until accepted. You can resend or revoke them at any time from the Users tab.
Tip: Invitations expire after 7 days. If a team member hasn't accepted, use the Resend link to generate a fresh invite.
Changing a user's role
You can change a team member's role at any time without losing their activity history.
- 1Go to Settings → Users.
- 2Find the team member and click the role badge next to their name.
- 3Select a new role from the dropdown.
- 4The change takes effect immediately on their next page load.
Note: Downgrading an admin to instructor or student will immediately remove their access to settings and billing.
Removing a user
Removing a user prevents them from logging in, but preserves their historical activity records (acknowledgements, signoffs) for your audit trail.