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Flight Lyceum

Training and compliance platform

📖 Flight Books & Manuals·4 min read

Uploading and indexing your manuals

Flight Lyceum can work with almost any document format your school uses. The key step is getting your manuals uploaded and indexed so the AI can compare them against regulation changes.

Supported formats

The following file formats are supported for upload:

  • PDF: the most common format for flight school manuals. Text is extracted automatically; scanned documents may have reduced accuracy.
  • DOC and DOCX: Microsoft Word documents. Text is extracted automatically and indexed using the same section detection flow.
  • Markdown (.md): ideal for version-controlled documentation. Headings become section titles automatically.
  • Plain text (.txt): works well for simpler documents.
  • JSON: structured data format supported for integration with other document management systems.

Tip: PDF, DOC, and DOCX are supported for most schools. If your manual is stored in Pages format, export it as PDF or DOCX before uploading.

Upload size limits

Individual files can be up to 50 MB. For very large manuals (over 500 pages), consider splitting the document by chapter or volume before uploading: this improves indexing accuracy and makes section references more precise.

Uploading a manual

You can upload manuals from the Flight Books section of the app.

  1. 1Navigate to Flight Books in the sidebar.
  2. 2Click Upload flight book.
  3. 3Select your file or drag and drop it onto the upload area.
  4. 4Enter a title, document type (e.g. Operations Manual), and optional version number.
  5. 5Click Upload.
  6. 6Wait for the indexing pipeline to complete: a progress indicator will appear.

How indexing works

After upload, the system parses your document into sections. For PDF, DOC, and DOCX files, section boundaries are detected from headings and numbered paragraphs. For Markdown, headings (##, ###) define sections directly.

Tip: A well-structured PDF with clear heading hierarchy will produce more accurate section mapping. If your manual uses continuous paragraph numbering (e.g. 3.2.1), make sure those are formatted as headings rather than inline bold text.

Managing uploaded manuals

All uploaded manuals appear in the Flight Books browser. You can view each manual's sections, download the original file, create a new version, or delete an outdated document.

Note: Deleting a manual is permanent. If you're replacing an old version, use Create new version instead: this preserves the history.

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